CyberWork: A Tailored HR Solution for a Swedish Consulting Firm in the Technology Sector

Industry: Technology Sector

Service: Development of HR Platform (CyberWork)

Challenge: Too many disconnected systems, high monthly costs, and unnecessary features

Solution: A customized HR platform that consolidates all administrative processes into one system

Result: A complete solution that reduced costs, saved time, and improved efficiency across the entire HR workflow

A Dedicated Team Empowered by Smart Systems and Tailored Solutions

A Growing Challenge: Too Many Systems, Rising Costs

Many companies today face the same dilemma — a growing number of disconnected systems that each solve part of the business needs but rarely the whole picture.Our client, a Swedish consulting firm in the technology sector, had over the years built up a patchwork of HR systems — from onboarding to time reporting.

The challenges soon became clear:

• Too many tools to manage

• High licensing costs

• Time-consuming internal routines

They needed a unified solution — one system that truly fit their operations.

The Solution: CyberWork – A Platform Built for Their Reality

Together with the client, we developed CyberWork, an HR platform designed to manage the entire employment cycle – from onboarding to offboarding.

Through workshops and needs analyses, we reviewed the client’s existing systems, identified which features actually added value, and removed everything unnecessary.

The result was a platform with:

• Time reporting tailored for consulting operations

• Absence management and leave requests

• Payroll and travel expense handling

• Onboarding and offboarding workflows

• CV management and assignment matching

  
  

The work was carried out using an agile approach, in close collaboration with the client’s team. Needs and solutions were tested and refined continuously – ensuring the final product met real needs, not just initial ideas.

“What made this project so successful was the collaboration. The client had clear goals, but we developed the solution together, step by step. In a short time, we managed to create a platform that met all their needs.”

— Remi Saado, Developer at UltraDefy

The Result: Everything on One Platform – and Lower Costs

By replacing multiple separate systems with a tailored solution, the consulting firm achieved:

• A more efficient HR process

• Reduced monthly costs

• A simpler, more intuitive experience for employees

  
  

Consultants can now log time, register absences, and update their CVs directly within the same interface. For the HR team, this means better oversight and less manual administration.

The client’s feedback has been overwhelmingly positive. The platform is perceived as smoother and more relevant than previous solutions, and the company has significantly reduced its total system costs in a short time.

Key Takeaways: The Value of Building Right – Not More

This project demonstrates the benefits of rethinking digital ecosystems. Instead of adding more tools, the client chose to create a solution that truly fit their needs — gaining both better functionality and lower costs.

For us at UltraDefy, it reinforces the power of close collaboration, agile development, and a clear focus on customer value.Today, CyberWork is not just a client project — it’s a service that helps more organizations streamline their HR administration.

Want to Know How CyberWork Can Help Your Organization?

If you too want to reduce system costs and centralize your processes in a customized platform, contact us — we’ll show you how we can build a solution that fits your business.

Contact us today.